Cub Scout Pack 962 Handbook

• Roles & Responsibilities
  • Cub Scouts
  • Parents/Guardians
  • Families
  • Den Leaders & the Cubmaster
  • Pack Committee
• Meetings, Activities and Events
  • Scheduled Meetings
  • Events & Outings
• Uniforms, Dues & Equipment
  • Uniforms
  • Other Equipment
  • Dues & Other Fees
• Optional Awards and Family Activities

Roles & Responsibilities

Cub Scouts

• The Cub Scouts are the whole reason for the Pack. Any boy in grades 1 through 5 (ages 7 to 11) is eligible to register with an active Cub Scout Pack and participate in Cub Scout activities.
• A Cub Scout is courteous and respectful at all times. Your families and leaders are giving their time & energy to make Cub Scouting a fun activity for each boy. Say thanks by being on your best behavior.
• Your uniform & book are important parts of being a Cub Scout. Wear your uniform to all meetings and events. Be responsible for your uniform and other belongings.
• Every Cub Scout must know the Cub Scout sign and understand its meaning. When you see the sign...STOP and listen to your leaders.
• A Cub Scout is required to know the Cub Scout Law, the Cub Scout Promise and the Cub Scout motto. Be warned...we may quiz you...and there could be prizes!!
• Be safe & have fun!

Parents/Guardians

• The participation of the parents and/or guardians of our Cub Scouts is critical to the success of the Cub Scout program. The boys need your support and the leaders appreciate your assistance.
• Parents/guardians are welcome to attend any pack committee meetings as well as all den & pack meetings. Participation in our outings is also strongly encouraged.
• It is understood that not all parents and guardians can participate as regular leaders but there are plenty of opportunities to help out in ways that do not require a large time commitment. Please let your leaders know if you can help in any way. Remember that most of the leaders are parents as well as volunteers with equally busy schedules.
• Please get to know your boy's leaders. Your den leader is your first and best point of contact for all information. We ask all parents & guardians to make an effort to come into the church and speak with your boys leaders at least once before or after every meeting. This is the best way to ensure that you stay informed of our plans and your boy's progress.
• Parents may also contact the Cubmaster and/or Pack Committee chair for issues involving policy or issues beyond the scope of the Den Leaders.
• The Cub Scout leaders will cover most of the rank advancement requirements during the den meetings. There are some rank requirements that must be done within the family. Please review your son's rank book and keep your leaders informed of your progress.
• In addition to rank requirements, there are numerous other award programs for families and Cub Scouts outside of the rank requirements. Some are listed later in this handbook. Contact your leaders for more information.
• Cub Scout Pack 962 is very serious about the topics of youth protection and safe Scouting. At the beginning of each year we show a youth protection video to all boys. Parents are required to attend. To reinforce the topic, every rank book includes a section on this topic. Parents must review this section with their boys.
• Please keep your leaders informed of any situations that are important to keeping your Cub Scout safe and happy.

Families

• Cub Scouting is a family activity. Its almost as much fun for the siblings as it is for the Scouts.
• Den meetings are a chance for the Cub Scouts to work on their advancement. Families may observe but please remember that these meetings are for the Cub Scouts.
• Pack meetings are a family event. The entire family is encouraged to come out and cheer for your Scout.
• Most den and pack outings are family activities. Siblings and other family member are welcome to attend. Please be aware, a parent must be present if a non-Scout sibling attends an activity.
• District and council hosted events like the Parent/Son Camporee, Summer Resident Camp and Day Camp are for Cub Scouts, their parents and registered leaders only.
• St Andrews Presbyterian Church also offers a Boy Scout program and a Girl Scout program that meets on the same nights in the same place. We have a number of siblings attended multiple programs. Check with the Cubmaster if you would like more information about these other programs.

Den Leaders & the Cubmaster

• The Den Leaders and Cubmaster are responsible for planning and implementing the pack program. They are registered with the local council and approved by the chartering organization and the Pack Committee.
• Den Leaders are responsible for the agenda of their weekly den meetings. The Cubmaster is likewise responsible for the monthly pack meeting agenda. Copies of the Cub Scout Program Helps are provided for each den leader and the Cubmaster.
• The Den Leaders are responsible for tracking the advancement of their Cub Scouts. Each Den Leaders is provided with Individual Advancement records for each of their Scouts and copies of the Den Advancement report. The den report must be submitted to the Cubmaster at least one week prior to the Pack Meeting. The Cubmaster works with the Committee Advancement Coordinator to ensure award materials are available. The Cubmaster is also responsible for submitting the Pack Unit Advancement report to the council office.
• The Den Leaders and the Cubmaster are responsible for communicating the Pack Calendar of Events to the parents. A list of upcoming events will be available for pickup in the church lobby on every meeting night. The full calendar is published on the Pack web site (http://standrewsnc.presbychurch.org/CS962).
• Den Leaders and the Cubmaster are responsible for communicating any schedule changes. If there is sufficient advanced notice, Den Leaders may communicate changes to all parents during the regular den/pack meetings. If there isn't sufficient time, all parents will be notified by telephone (and email) of any schedule changes.
• The Den Leaders and the Cubmaster are supported by a group of assistant Den Leaders. Typically one assistant Den Leader is assigned to each Den. The Den Leader is responsible for arranging coverage for their den in the event they cannot be present during a meeting or outing. The Cubmaster is similarly responsible for arranging alternate coverage for pack meetings and events.
• The Den Leaders responsible for the supervision of the boys in their dens during outings. This is especially true when boys are not accompanied by a parent or guardian. The Cubmaster works with the Den Leaders to ensure appropriate supervision at all times. Parents will be informed of any unusual occurrences during the course of any outing.
• The Den Leaders and the Cubmaster are the primary points of contact for parents with questions about the Cub Scout program. Policy and other sensitive issues should be presented to the Pack Committee chair directly.
• The Cubmaster is responsible for notifying the Pack Committee of any roster changes when they occur. Den Leaders should forward any roster changes through the Cubmaster.
• Den Leaders must notify the Cubmaster and/or the Pack Committee of any plans for den trips at least one week prior to the event. This notification must include an agenda and a list of attendees including parents. The Cubmaster is responsible for completing any required tour permits for den or pack events.
• All leaders must complete Cub Scout Leader Fast Start training and Youth Protection Training. These programs are offered at the monthly district roundtables.
• Leaders are strongly encouraged to attend Basic Leader Training and the appropriate Position-Specific training. This is critical in order for the pack to earn the Quality Unit Award.
• The Cubmaster and Den Leaders are in contact with the boys at every event and meeting. They have a tremendous impact on the boys so it is critical that all leaders provide good examples for the boys.

Pack Committee

• The Pack Committee is responsible for running the pack as an organization. They work with the chartering organization to ensure its goals and the goals of the Boys Scouts are met.
• The Pack Committee includes all adult leaders registered with Cub Scout Pack 962. Any parent or guardian may register as a Pack Committee member. Non-registered parents may attend committee meetings and provide input but may not vote on pack business.
• The Pack Committee encompasses the following functions:
  • Pack Committee Chair leads the pack committee and works with the Cubmaster and the chartering organization. The Committee Chair must be a member of the chartering organization (St Andrews Presbyterian Church).
  • Pack Treasurer maintains the pack financial records, disburses funds and receives funds from the Cubmaster or Committee Chair.
  • Pack Awards Coordinator maintains inventory of award materials, gathers award requirements and receives Den/Pack Advancement Reports.
  • Pack Secretary maintains the pack roster and medical forms file. The Secretary works with the Cubmaster and Committee Chair to complete charter renewal process.
  • Popcorn Coordinator is responsible for organizing the annual Cub Scout Popcorn sale for the pack. This includes maintaining order records and coordinating the prizes.

Meetings, Activities and Events

Scheduled Meetings

• We meet Monday evenings at St Andrews Presbyterian Church according to the Winston-Salem/Forsyth County school calendars. If W-S/FC schools hold a full day of school on Monday we will meet that evening. If they hold a partial day or skip a day, we will not meet.
• Meetings run from 7pm to 8pm. The Webelos (grades 4 and 5) dens may run 30 minutes longer due to the nature of their activities. Please be on time and try not to leave early.
• Most Mondays are den meetings. The pack will usually gather for a flag ceremony and announcements for 5-10 minutes. The boys will then split by dens.
• Den Leaders will occasionally organize den outings as part of their program. These outings typically take the place of the normal den meeting but may be on other days as well. Den Leaders should consult with the parents to schedule an appropriate date/time for these outings.
• The last Monday of each month is typically a pack meeting. Parents and families are invited to attend these meetings. We hand out awards at these meetings and every boy wants their family to be there when they are recognized.
• All boys are required to wear Class A uniforms to all meetings unless otherwise instructed.
• The Piedmont District hosts a leader roundtable on the first Thursday of every month at 7pm during the school year. This meeting includes district announcements, training and a chance to meet & learn from other leaders.
• We host a Pack Committee meeting at 7pm on the first Tuesday of every month through out the year. The meeting is used to plan our activities through out the course of the year. Parents are strongly urged to attend and contribute their ideas.

Events & Outings

• All planned activities must conform to the "BSA Guide To Safe Scouting" (pub #34416C) for the particular age group. For example, dens other than the Webelos dens may not participate in individual den overnight camping trips. Webelos may do so with 1:1 parental supervision.
• All outings and events outside of the normal Monday meetings must be communicated to the Cubmaster and Pack Committee at least one full week in advance. Local tour permits may be required.
• Every Cub Scout Pack must obey BSA requirements governing leadership ratios and numbers. This means, 1 parent/guardian per 1 Tiger (1st grade), 1 adult leader for every 3 Wolf & Bear Scouts (2nd & 3rd grades) and 1 adult leader per 5 Webelos I & II Scouts. Cub Scout Pack 962 strives for a 1:3 ratio for all dens except the Tiger Den. We strictly enforce the 1:1 ratio for Tigers.
• "Two Deep Leadership" is mandatory. "Two Deep Leadership" requires that a minimum of two qualified adults be present at all Cub Scout activities regardless of the leader:scout ratios. We do not conduct one-on-one meetings or events.
• All Cub Scout Pack 962 meetings and events are open to all parents and guardians of our boys at all times. We have a 100% open door policy.
• Medical forms must be carried on each outing by the adult leader in charge of the event (typically the Cubmaster). This information is considered confidential and will not be divulged outside of a medical emergency.
• Parents and guardians are responsible for notifying the pack leaders and committee of any medical, legal or custodial issues regarding their boys.
• We strictly enforce BSA regulations regarding medical forms. This is critical for the safety of the boys and to maintain our insurance coverage.
  • Class I medical forms must be on file for all registered Cub Scouts and adult leaders for any event lasting less than 72 consecutive hours. These forms are updated annually.
  • Class II medical forms must be on file for all Cub Scout and adult leaders under 40 years of age for any event lasting longer than 72 consecutive hours. This form must be updated every 36 months. It requires a medical examination by a licensed healthcare practitioner.
  • Class III medical forms are used in place of the Class II form for adult leaders over the age of 40. This form must be updated every 12 months and requires a medical examination by a licensed healthcare practitioner.
• All parents and leaders transporting any Cub Scouts to/from any Cub Scout event must provide vehicle registration, vehicle insurance and drivers license information prior to doing so. A list of boys being transported is also required. This includes parents transporting their own boys. This information is used for emergencies and insurance purposes only. We suggest that drivers exchange cell phone numbers prior to leaving in the event of problems while enroute.
• All traffic laws must be followed and state laws regarding car seats must be enforced. Parents must provide car seats as needed.
• The pack does not charge dues or require deposits. All events costs are collected from the families attending the event. Many events require pre-payment by the pack and those fees are often non-refundable. Please aware that when you sign up for an event, you may be liable for your share of the event costs even if you opt not to attend.

Uniforms, Equipment & Dues

Uniforms

• The Cub Scout uniform is a visible symbol of the values and traditions of program. The badges and patches are tangible evidence of each boy's achievements. Wear it with pride.
• Class A uniforms are typically required at most Cub Scout meetings and events. We will announce when Class B uniforms are allowed.
• We request that boys wear the uniforms to school on Mondays, if their school allows it. The decision to wear the uniform to school is up to the parents and the boy.
• Uniforms can be purchased from the Council store on Silas Creek Parkway
• The Pack does not run a formal uniform closet however parents are requested to inform the Cubmaster and Den leaders about any surplus gear or the need for surplus gear.
• The Pack performs random, informal uniform inspections through out its meetings. The intent of the inspections is to remind Scouts of the importance of their uniforms in a fun manner. Please be aware the inspections sometimes include registered leaders.
• We suggest that the boys wear a Class B T-shirt under their Class A uniform shirts. This way they can take off their Class A shirts in case things get more active.
• Neckerchief slides are the most commonly lost items. Loop a rubber band around the neckerchief several times. Push the slide on over the rubber band. Slide one loop of the rubber band over the metal tabs that form the back of the slide.
• Label everything. Cub Scout uniforms and books all look the same.

Other Equipment

• The Pack does not require any additional equipment but it is recommended that each Scout own at least a sleeping bag or bedroll (two blankets with a sheet) and a flashlight.
• The Pack does participate in several events requiring tents. If you do not have a tent, ask your leaders. We can often borrow a tent from the Boy Scouts or arrange a loan from another Scouting family.
• Other optional but recommended gear includes fishing rods, hiking boots, poncho and water bottles. We will provide suggested packing list prior to all of our overnight events.
• BSA guidelines prohibit portable electronic entertainment devices (handheld games, CD/radio/cassette players, etc.) during Cub Scout events.

Dues & Other Fees

• Cub Scout Pack 962 itself does not charge dues. We fund our awards and in-house programs from the proceeds of our annual popcorn sale and other fundraisers.
• Fees are charged for off-site outings and events. These fees are typically collected just before the actual event. Please note that these fees may be non-refundable. If you sign up for an event and cannot attend, let your leaders know as soon as possible.
• Financial assistance is available for these fees. Please contact the Cubmaster and/or the Pack Committee chair.
• Each year in March the Boy Scouts of America National Council assesses a $10 fee for each registered Cub Scout and adult leader as part of the process to re-charter the pack. Cub Scouts and adult leaders who join after March are charged a pro-rated fee.
• Cub Scouts and adult leaders have the option when they register to purchase a subscription to Boy's Life (for the boys) or Scouting (for the adults) magazine. These subscriptions cost $10.80 in March and are pro-rated after. We ask that all Cub Scouts and adult leaders purchase these subscriptions. The magazines are good resources and it helps the pack earn the Quality Unit Award.

Optional Awards and Family Activities

The following is a partial list of award programs and activities available to Cub Scouts and their families. The possibilities are endless. The leaders of Cub Scout Pack 962 will help, just ask us.

God & Country

This is a series of age-appropriate religious instruction courses designed to provide Scouts with the opportunity to grow spiritually. Pack 962 works with Girl Scout Troop 163 and St Andrews Presbyterian Church to offer at least one course per year. The curriculum is designed by a council representing several of the larger national Protestant churches and is endorsed by the BSA and Girl Scouting USA. Boys of all faiths are welcome to attend. Families may also pursue a course specific to another faith in another house of worship. The Pack leadership can assist is setting up such a course.

Academics and Sports (belt loops and pins)

The BSA has developed a large series of elective activities covering academics and sports. Boys may earn belt loops for any other these topics. They can also delve further into a topic and earn a pin in recognition of their additional efforts. The Pack program includes some of these activities but families are encouraged to pursue additional activities according to their interests. Contact one of your leaders to obtain a list of requirements.

BSA Family

The Boy Scouts of America has created a family award to recognize the achievements of Scouting families. This award can be earned each year that a family member participates in Scouting. The program is designed to build stronger families and encourage family involvement in Scouting. Contact your leaders to get more information.

Cub Scout 75th Anniversary Awards

In honor of the 75th anniversary of Cub Scouting, the Boys Scouts of America has commissioned a series of awards that can be earned through out 2005. The pack has worked on the individual Scout awards. There is a family award that Scouting families may work towards. Contact your leaders to obtain requirements.

Adult Leader Knots

Adults can also earn badges! A variety of patches are available for adults who fill roles within the pack, complete training for their roles and participate in other leadership events.